Voucher

It is a way to maintain our daily business dealing of our firm in tally. It is a key point of tally. It is a basic recording document of day-to-day transaction is entered in tally through vouchers.

 

Tally provides many type of vouchers as our need:-

Ex.-

            Sales voucher:-            To maintain sells transaction.

            Purchase voucher:-      To maintain purchase transaction.      

            Payment voucher:-      To maintain expense transaction     etc.

 

There are follwing vouchers in tally:

 

Voucher Name	Activation Key
Contra	F4
Payment	F5
Receipt	F6
Journal	F7
Sales	F8
Purchase	F9
Memorandum	Ctrl + F10
Credit Note [Sales Return]	Ctrl + F8
Debit Note [Purchase Return]	Ctrl + F9

 

Contra Voucher  [F4]

It is a type of voucher entry which is used to mainatin three types of transaction

i.e.,

1. Transaction b/w bank to cash.  (Deposited cash at bank)

2. Transaction b/w cash to Bank.  (Withdraw cash from Bank)

3. Transaction b/w bank to bank.  (Transfer amount from one bank to another bank)

 

In Contra Voucher “Credit Aspect” will come first. Contra Voucher can be enter by pressing

F4 Function key.

How To Active Contra Voucher

Process

v  On gateway of tally.

v  Select accounting voucher

v  Press enter key

v  Press activation key of contra voucher [f4]

 

Structure Of Contra Voucher

Q. Deposited cash of Rs. 50,000 in SBI.

Transaction between sbi a/c to cash a/c

Sbi a/c -------------------dr, 50,000

                        To cash a/c                  50,000

(Being:- deposited cash at sbi)

Q. Transfer amount from sbi to hdfc of Rs. 40,000.

Trnasaction between hdfc a/c to sbi a/c

Hdfc a/c --------------------dr, 40,000

                        To, sbi a/c                                40,000

(Being:- transfer amount from sbi to hdfc)

Q. Withdraw cash from hdfc of Rs. 30,000.

Transaction b/w cash a/c to hdfc a/c

Cash a/c ---------------dr, 30,000

                        To, hdfc a/c                 30,000

(Being:- withdraw cash from hdfc)

Payment voucher [F5]

This voucher in tally is used to maintain expenses and losses of the firm.

Such as ;

            Salary paid

            Office rent paid         

            Commission paid,  etc.,

In this voucher “ debit aspect ” will come first. Payment voucher can be entered by pressing f5 function key.

Note:- 1. If you purchase anything for personal or official use then pass this transaction in payment voucher.

           2. If you withdraw amount from business for personal use then pass this transaction in payment voucher.

 

How To Active Payment Voucher :-

Process

v  On gateway of tally.

v  Select accounting voucher

v  Press enter key

v  Press activation key of payment voucher  [F5].

Structure of Payment Voucher:-

 

Q. Salary paid of Rs. 3,000.

Transaction b/w salary paid a/c to cash a/c

Salary paid a/c  -----------------------dr, ₹ 3,000

                        To cash a/c                                          3,000

(Being:- salary paid)

 

Q. Rent paid of Rs. 5,000 by sbi cheque.

Transaction b/w rent paid a/c to sbi a/c

Rent paid a/c ------------------dr, ₹ 5,000

                        To, sbi a/c                                5,000

(Being:-Rent paid by sbi cheque)

 

Q. Purchase furniture for personal use of Rs. 1,800.

Transaction b/w pur. Furniture a/c to cash a/c

 Furniture a/c   ---------------------dr, 1,800

                        To, cash a/c                                         1,800

(Being:- purchase furniture for personal use)

 

Q. Paid to delhi ltd. of Rs. 10,000

Transaction b/w delhi ltd a/c to cash a/c

Delhi ltd. A/c  ------------------dr, 10,000

                        To, cash a/c                             10,000

(Being:- paid to delhi ltd)

 

 

Receipt voucher [F6]

It is a type of voucher entry which is used to mainatin income transaction of the firm.

Like:- salary received, commission received, rent received, etc, .

     In this voucher entry “ credit aspect” will come first. Receipt voucher can be entered by pressing f6 function key.

Note:- 1.    If you sale anything for personal or official use , you have to pass this transaction in receipt voucher.

             2. If you start business then pass this transaction in receipt voucher.

How To Active Receipt Voucher

Process

v  On gateway of tally.

v  Select accounting voucher

v  Press enter key

v  Press activation key of receipt voucher [F6].

 

Structure of Receipt Voucher:

 

Q. Commission received of Rs. 500

Transaction b/w cash a/c to commission received a/c

Cash a/c ------------------------dr, 500

                        To, commission rec a/c            500

(Being:- commission received)

Q. Rent received of Rs. 3,000 by hdfc bank

Transaction b/w hdfc a/c to rent received a/c

Hdfc a/c     ------------------------dr, 3000

                        To, rent received a/c                            3000

(Being:- rent received by hdfc bank)

 

Q. Received amount from chapra ltd. of Rs. 10,000

Trnasaction b/w cash a/c to  chhapra ltd. A/c

Cash a/c       -------------------------------dr, 10,000

                        To chapra ltd a/c                                 10,000

(Being:- received amount from chapra ltd.)

 

Q. Received amount from patna ltd by cash Rs. 10,000 and by sbi cheque of Rs. 5,000

Transaction b/w cash a/c + sbi a/c to patna ltd a/c

Cash a/c    ----------------------dr, 10,000

Sbi a/c                   ----------------------dr, 5,000

                        To, patna ltd. A/c                    15,000

(Being:- received amount from patna ltd by cash and sbi cheque)

 

Q. Sold chair of personal use @ 10,000

Transaction b/w cash a/c to sales chair a/c

Cash a/c    ----------------------dr, 10,000

                        To,Chair a/c                             10,000

(Being:- sold chair of personal use)

Journal voucher [F7]

It is a type of adjustment voucher which is used to maintain all types of business transaction i.e., cash, payment, receipt, etc. And we can also maintain mistake transaction, paid to creditor by debtor, appreciation and depreciation transaction, etc.

                        In this voucher debit aspect will come first. Journal voucher can be entered by pressing f7 function key.

 

How to active journal voucher

Process

v  On gateway of tally.

v  Select accounting voucher

v  Press enter key

v  Press activation key of journal voucher [F7].

 

Structure of Journal Voucher

 

Q. Cash receipt from chhapra ltd. of Rs. 5,000

Transaction b/w cash a/c to chapra ltd. A/c

Cash a/c   ----------------------dr, 5,000

                        To chapra ltd a/c                     5,000

(Being:- cash received from chapra ltd)

 

 

Q. Paid to delhi ltd. By chapra ltd of Rs. 10,000

Transaction b/w delhi ltd a/c to chapra ltd. A/c

Delhi ltd. A/c    ------------------------------dr, 10,000

To, chapra a/c                          10,000

(Being:-Paid to delhi ltd by chapra ltd)

                                   

Q. Loss by fire of Rs. 500

Transaction b/w loss by fire a/c  to purchase a/c

Loss by fire a/c  ----------------------dr, 500

                        To, purchase a/c                             500

(Being:- loss by fire)

Q. Appreciation value of car of Rs. 3,000

Transaction b/w car a/c to appreciation a/c

Car a/c     -----------------------dr, 3,000

                        To, appreciation a/c                  3,000

(Being:- appreciation value of car)

 

Q. Depreciation value of land of Rs. 4,000

Transaction b/w depraicaition a/c to land a/c

Depreciation a/c   ------------------dr, 4,000

                        To, land a/c                                  4,000

(Being:- depreciation value of land)

 

How To Show Bank And Cash In Journal Voucher?

Process

ü  Press f 12

ü  Check to option yes “ allow cash a/c in journals”

ü  Accept it by pressing enter key

 

Sales voucher  [F8]

This voucher of tally is used to maintain sales transaction of the firm i.e., on cash and credit but regular items only means if you sales goods from the business then pass in this voucher

In this voucher “credit aspect” will come first. Sales voucher can be enterd by pressing f8 function key

How To Active Sales Voucher

Process

v  On gateway of tally.

v  Select accounting voucher

v  Press enter key

v  Press activation key of sales voucher [F8].

 

Structure of Sales Voucher

 

Q. Sold goods to ram of Rs. 5,000.

Transaction b/w ram a/c to sales goods a/c

Ram a/c    ---------------------------dr, 5,000

                        To, sales goods a/c                        5,000

(Being:- sold goods to ram)

 

Q. Sold goods to ram of  Rs. 10,000 by sbi cheque.

Transaction b/w sbi a/c to sales goods a/c

Sbi a/c   ------------------------dr, 10,000

                        To, sales goods a/c                  10,000

(Being:- sold goods ram by sbi cheque)

 

Q. Sold goods to ram of  Rs. 1,00,000 by cash.

Transaction b/w cash a/c to sales goods a/c

Cash a/c   -------------------dr, 1,00,000

                        To, sales goods a/c                  1,00,000

(Being:- sold goods to ram by cash)

 

Q. Sold goods of  Rs. 5,00,000

Transaction b/w cash a/c to sales goods a/c

Cash a/c     --------------------dr 5,00,000

                        To, sales goods a/c                  5,00,000

(Being:- sold goods by cash)

Purchase voucher (F9)

It is the type of voucher entry which is used to maintain purchase transaction of the firm, but regular items only. Means if you purchase goods for sales then pass in this voucher.

 

                                    In this voucher “credit aspect” will come first. Purchase voucher can be entered by pressing F9 function key.

 

How To Active Purchase Voucher

Process

v  On gateway of tally.

v  Select accounting voucher.

v  Press enter key.

v  Press activation key of purchase (F9).

 

Structure of Purchase Voucher

 

Q. Purchase goods of  Rs. 10,000

Transaction b/w purchase goods a/c to cash a/c

Purchase goods a/c   --------------------dr 10,000

                        To, cash a/c                                         10,000

(Being:- purchase goods)

Q. Purchase goods of  Rs. 50,000 from delhi ltd.

Transaction b/w purchase goods a/c to delhi ltd a/c

Purchase goods a/c   --------------------dr 50,000

                        To, delhi ltd. a/c                                  50,000

(Being:- purchase goods from delhi ltd.)

 

 

Q. Purchase goods of  Rs. 1,00,000 by sbi cheque from delhi ltd.

Transaction b/w purchase goods a/c to sbi a/c

Purchase goods a/c  -----------------dr 10,000

                        To, sbi a/c                                            10,000

(Being:- purchase goods by sbi cheque from delhi ltd.)

 

Debit note voucher  (Purchase Returnr)  

(Ctrl+F9)

In this type of voucher entry is used to maintain purchase return transaction of the firm.

            In this voucher “debit aspect” will come first. We can active this voucher by pressing ctrl+F9.

 

Note:-  For use this voucher we have to change the feature as:-

v  On gateway of tally

v  Press F11

v  Select accounting feature.

v  Press enter.

v  Check to option yes “debit/credit note.

v  Accept it by pressing enter key.

How to active debit note voucher:-

Process

v  On gateway of tally

v  Select accounting voucher

v  Press enter key

v  Press activation key of debit note voucher “Ctrl+F9”

 

Structure of Debit Note Voucher

 

Q. Return goods to delhi ltd.of  Rs. 10,000

Transaction b/w delhi ltd a/c to return goods  a/c

Delhi ltd a/c   ----------------dr 10,000

                        To, return goods a/c                10,000

(Being:- return goods to delhi ltd.)

Q. Goods return of  Rs. 10,000

Transaction b/w cash a/c to goods return a/c

Cash a/c ----------------dr 10,000

                        To, goods return a/c                10,000

(Being:- goods return)

 

Credit Notes / (Sales Return) (Ctrl+F8)

It is the type of voucher entry which is used to mainatin sales return transaction of the firm.

            In this voucher “credit aspect” will come first. We can active the voucher by pressing Ctrl+F8.

Note:- For using credit note voucher we have to change feature as:-

Process

v  On gateway of tally

v  Press F11

v  Select accounting feature

v  Press enter

v  Check to option yes “use debit/credit note”

v  Accept it by pressing enter key.

How To Active Credit Note Voucher

v  On gateway of tally

v  Select accounting voucher

v  Press enter key

v  Press activation key of credit note voucher “Ctrl+ F8”

 

Structure of Credit Note Voucher

Q. Sales return from chapra ltd. of  Rs. 5,000

Transaction b/w sales return a/c to chapra ltd a/c

Sales return a/c   -----------------dr 5,000

                        To, chapra ltd a/c                       5,000

(Being:- sales return from chapra ltd)

Q. Goods return from patna ltd. of  Rs. 10,000

Transaction b/w goods return a/c to patna ltd. a/c

Sales return a/c   -------------------dr 10,000

                        To, patna ltd a/c                                  10,000

(Being:- goods return from patna ltd.)

 

Memorandum (Ctrl+ F10)

It is non-accounting voucher which is used to maintain rough transaction of the firm

This voucher doesn’t effected to balance sheet. In this voucher “debit aspect” will come first. This voucher can be activated by pressing “Ctrl+F10”.

Note:- For use Memorandum voucher, we have to change feature as:-

v  On gateway of tally

v  Press F11 function key

v  Check to option yes “use reversing journal and optional voucher”

v  Accept it by pressing enter key

How To Active Memorandum Voucher

Ø  On gateway of tally

Ø  Select accounting voucher

Ø  Press enter key

Ø  Press “Ctrl+F10” to active Memorandum voucher

Structure of Memorandum Voucher

 

Q. Paid to tata pvt ltd. of Rs. 5,000 but not finally.

Transaction b/w tata pvt ltd to cash a/c

Tata pvt ltd.  -------------------dr 5,000

                        To, cash a/c                             5,000

(Being:- paid to tata pvt ltd. but not finally)

Q. Received cash from chapra ltd of Rs. 10,000 but not finally.

Transaction b/w cash a/c to chapra ltd. a/c

Cash a/c  --------------dr 10,000

                        To, chapra ltd a/c        10,000

(Being:- received cash from chapra ltd but not finally)

How To Display Transaction of Memorandum Voucher

Process

v  On gateway of tally

v  Select display

v  Press enter

v  Select exception report

v  Press enter

v  Select Memorandum voucher Press enter

How To Change Voucher’s Name

v  On gateway of tally

v  Select account info.

v  Press enter

v  Select voucher’s types

v  Press enter

v  Select alter

v  Press enter

v  Select your voucher

v  Press enter

v  Enter any name

v  Accept it by pressing enter key

How To Create Voucher?                                   How to repeat narration?

v  On gateway of tally                                                                     Press Ctrl +R.

v  Select account info.                                                   

v  Press enter

v  Select voucher’s types

v  Press enter

v  Select Create

v  Press enter

v  Voucher Creation screen will appear.

Now create your voucher as you need